Project Hot Topics for Staff

For future updates from the SIS teams, please refer to the Team Updates page on our new website.

Student Financials Team Weekly Updates

Thursday, November 17, 2016
Meeting Outcomes:
Main focus this week has been in the below areas:
  • Addressing production issues (service now tickets, bugs, t-calc updates, TPC support) now that tuition and fees for all students enrolled in units have been assessed in BCSPRD.
  • Planning for upcoming tasks (Collections, SF configuration for Summer 2017 prep, Spring 2017 roll over activities, CalCentral redesign, stablize business processes, etc.)
  • Summer Credit bucket process configured in TST and ready for SR to test; upcoming meetings with FA/SR and Summer Sessions
  • Need to plan for testing CNP, Spring 2017 fees, Summer 2017 fees and more
  • Sent annual IRS solicitation email to students missing national ID
 
SF Knowledge Transfer sessions scheduled for this week:
  • Overview of Collections
  • Summer 2017 tuition calc review
  • Spring 2017 fee assessment in FIX
 
SF Knowledge Transfer sessions scheduled for next week:
  • Collections Module
  • TBD

 

 

Records Team Weekly Updates

Thursday, November 17, 2016
Meeting Outcomes:
COMPLETED:
  • ServiceNow Tickets
  • Time Conflict Requests
  • Knowledge Transfer: Time Conflict Process with Claudia, Ricky, D'Nean
  • Course Roll Cleanup
  • 188 students who were ineligible from spring 16 in DB2 - fixed in CS. 
  • Notifying Colleges of students who enrolled without being readmitted.
  • Data validation (CPP stack,  360+ rows)
  • Physics 2178 Updates
  • Documented Batch User ID/Class Roll process
  • Documented Acad Org, Subject, Catalog>Course processes
  • Summer Optimizer meeting with OR
  • X25 deep dive to train OR
  • Summer cross functional workgroup start
  • Added to leads meetings
  • New reporting view specs
  • Reserve capacity SQL update

 

Financial Aid Weekly Updates

Thursday, November 17, 2016
Coming Up:
  • Go Live 7.2 items: Conversion of FA Comments from legacy system and 6 Cal Grant bug fixes going in 7.2
  • Summer Sessions update:  configuration @ 25% and cross functional meeting scheduled to coordinate efforts and flush out business processes. 
  • DD2 finalized and sent to PMO for partner review
  • Completed Cal Grant payment roster and bug work and ready for PRD upon documentation updates.
  • Packaging and general CS Training for FASO staff continues-Fall cleanup in preparation for Spring 2017
  • Continued Disbursement in PRD ~$279 Million
  • 2017-18 Aid Year Set Up research begins and Bundle 43 applied to DEV (Bundle 43 prerequisite for 17-18 ISIR import
  • Finalizing Cal Central designs for Loan History card and Summer card
  • Expanded CS Security roles for CSC updated and granted
  • CTS handoff to FASO staff (training)
  • SMP swap functionality planning and continued configuration
  • MCS Inbound/Outbound Payment roster validation/testing/configuration 
  • Cal Grant payment roster finalization

 

Admissions Team Weekly Update

Wednesday, November 2, 2016
Decisions:
  • New applications will be loaded second week of November
  • Reading will begin using school profiles from last year while awaiting new stats from UCOP
 
Meeting Outcomes:
  • AD MATR’d second and final batch of EAP Reciprocity students for 2016-17 Admissions Cycle
  • Labeled all New Admissions Cycle Enhancement Jiras with '2017Admissions' label
  • Preparation for Fall Option student experience discussion- working group is preparing a recommendation that will be shared at 11/09 functional partner meeting
  • Beginning an updated UG AD Security Matrix that is system agnostic, yet title-specific, as opposed to person specific
  • Began prioritizing Integration enhancements, which will inform 2017-18 admissions cycle

 

Financials Team Weekly Updates

Wednesday, November 2, 2016
Meeting Outcomes:
Main focus this week has been in the below areas:
  • Addressing production issues (service now tickets, bugs, t-calc updates, TPC support) now that tuition and fees for all students enrolled in units have been assessed in BCSPRD.
  • Planning for upcoming tasks (Collections, SF configuration for Summer 2017 prep, Spring 2017 roll over activities, CalCentral redesign, stablize business processes, etc.)
  • In process: CARS notes Conversion to CS for open balances.
  • In process: CARS Conversion to CS for written off balances.
  • Summer Credit bucket process configured in TST and ready for SR to test; upcoming meetings with FA/SR and Summer Sessions

 

Students Records Weekly Updates

Wednesday, November 2, 2016
Meeting Outcomes:
COMPLETED:
  • Service Now tickets
  • Time conflict requests
  • Training ClaudiaNN and JaneV for "Time Conflict" requests
  • Law Transcript Ready for UAT
  • Summer NIF Meeting
  • DEV/TST testing for Grade Roster Changes
    • Grade Import
    • Law Grading
    • Grading QBU
  • Grade roster access SQL update in PRD (7.1c)
  • Grade category SQL updates for AA (7.1d)
  • Testing of Instructor Advisor process changes for Instructor Proxy (7.2)
  • Retrofit enrollment detail reports to exclude confidential students
  • NSC file error troubleshooting
  • UCOP ethnicity data for students new in Summer 2016
  • Validated contact hours view fix in PRD
  • Triage event #3 presentation prep & delivery

 

Admissions Team Weekly Updates

Thursday, October 27, 2016
Meeting Outcomes:
  • Trace ran on SISRP-26081: 2172 MATR QBU in PRD- Process ran to success after bug was found
  • Olivia will write code to address bug found in QBU (SISRP-27028)
  • 2017 Admissions Work Groups check-in- managing integration changes for new cycle

 

Student Financials Team Weekly Updates

Thursday, October 27, 2016
Meeting Outcomes:
Main focus this week has been in the below areas:
  1. Addressing production issues (service now tickets, bugs, t-calc updates, TPC support) now that tuition and fees for all students enrolled in units have been assessed in BCSPRD.
  2. Planning for upcoming tasks (Collections, SF configuration for Summer 2017 prep, Spring 2017 roll over activities, CalCentral redesign, stablize business processes, etc.)
  3. In process: CARS notes Conversion to CS for open balances.
  4. In process: CARS Conversion to CS for written off balances.
  5. Summer Credit bucket process configured in TST and ready for SR to test
  6. SF Knowledge sessions within team covered 1042S and Refunds.
  7. SF & BPS providing CSC overview of CS/CalCentral on 10/21/16.

 

 

Records Team Weekly Updates

Thursday, October 27, 2016
Meeting Outcomes:
COMPLETED:
  • Learn configuration and background of Summer Credit Bucket
  • Slate
    • SSALL Training, first session
    • SSALL Reader Bins Configuration
    • Attended Webinar
    • Integration Timing Meetings
  • Summer Bridge Initial Steps Meeting
  • eForm change of class schedule 
  • Auto Enroll from Wait List checkboxes for 2172
  • Student Enrollment demo to OR Scheduling
  • X25 Training with CollegeNET
  • Troubleshooting/revamp of 25Live final exam plan for extended location hours during exam week
  • Updated ENGIN, LEGALST, and CELTIC courses with requested Acad Orgs associated with 
  • SISRP-24407; updated LEGAST 2172 classes

 

Student Financial Weekly Updates

Tuesday, October 18, 2016
Meeting Outcomes:
Main focus this week has been in the below areas:
  • Addressing production issues (service now tickets, bugs, t-calc updates, TPC support) now that tuition and fees for all students enrolled in units have been assessed in BCSPRD.
  • Planning for upcoming tasks (Collections, SF configuration for Summer 2017 prep, Spring 2017 roll over activities, CalCentral redesign, stablize business processes, etc.)
  • GL7.1 ACS file transfer of holds moves to production
  • CARS Open Balance Conversion to CS occurred 10/13/16: converted 32,101 items for $7M+ 
  • CARS Unapplied Payment Conversion to CS occurred 10/13/16: converted 756 items for $200k+
  • ARS notes Conversion to CS for open balances is planned for next week.
  • CARS Conversion to CS for written off balances is planned for next week.

 

 

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