Project Hot Topics for Staff

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The UC Berkeley Student Information Systems (SIS) Project ended in June 2017. Please visit sis.berkeley.edu for the latest information.
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For future updates from the SIS teams, please refer to the Team Updates page on our new website.

Advising Team Weekly Update

Tuesday, July 26, 2016

Decisions:

  • UAT for notes and appointments has been cancelled for 7/25 and 7/26 and will be moved to the week of 8/1.

 

Records Team Weekly Update

Tuesday, July 26, 2016

Meeting Outcomes:

  • COMPLETED:
    • Security Updates
    • BPGs reviews/edits - Course Catalog, CPP, FERPA, S25, Student Residency
    • Time Conflict  - Google form
    • Phase II registration opened on Monday 7/18
    • Various security Service Now tickets
    • Grading business processes, grade import spec
    • Reassigned 80 priority appointments to athletes
    • Term activated 590 Law students
    • Assigned enrollment appointments to 590 Law students
    • Removed 75 Grad holds
    • Attended Slate Welcome Session
    • Assisted Student Financials with QAT prep
    • Attended CollegeNET (Series25) User Conference in Portland
    • Enrollment Verification: Developed contingency plan due to UX delay until 8/14
    • Google Form ready
    • CalCentral Content ready
    • Law Transcripts Kickoff and Planning 

 

Admissions Team Weekly Update

Tuesday, July 19, 2016
Decisions:
  • Second load of External Education and Test Scores for students admitted on/after first load date (06/09/2016)
  • Updated insert and update of External Education and Test Scores for students admitted before 6/09
    • Requires technical work to decouple EXT ED and Test Scores extract- goal to test and load in PRD by August 1
 
Meeting Outcomes:
  • Level Override live in PRD for transfer students- agreed to override level first term for all new admits
  • Knowledge Transfer Complete- Matriculation, Post-Matriculation changes and Dependencies, Managing OUA (UCBUGA) record within in Campus Community
  • Business Partner Meeting- will finish determining ownership for processes in Process Owner List

 

Student Financials Team Weekly Update

Tuesday, July 19, 2016

Meeting Outcomes:

  • Provided sign-off for CNP design in CalCentral
  • Provided edits to CNP communications and website content
  • SF team is preparing for GL6 functionality, identifying UAT testers, scripts/scenarios and security. Coordination w/FA on disbursement is a dependency for SF business processes (i.e., refunds, 1042s, etc.)
  • Preparing for t-calc in PRD on 7/23 (i.e., verifying all configuration is accurate, FPP configured, communication codes ready, -Remissions and SHIP waiver configured, equations around billing date and max amounts, reviewing FA item types, address corrections for vendor file, update ExtOrgs, equation for RSSP group post, GL distributions of campus fee/wellness fee)
  • Signed off to have EFT site available for new EMPLIDs; now in PRD.
  • Participated in code red meeting on payment priorities
  • Approved PRD access requests for SF view cust accts.
  • Project coordinator assisted SF team with JIRA clean-up.
  • SFSCI reviewing FA item types (over 1k in CFG) to be migrated to QAT so UAT can begin.
  • SFSCI working with developer on refund to credit card process.
  • SFSCI updated output XML to H1 for bills (to correct sorting per partner; needs to sort by posted date then by due date).
  • SF analyst reviewing study agreements for new tuition items.
  • Participated in daily 8:00 am scrums to address any blockers, bugs, issues, etc.
  • SF providing input to External Award functionality. Partner expressed concern for the need to minimize end users ability to select charge priorities when using tool where appropriate. Sent concerns to PMO. SF SCI is reviewing FA item types for new tool.
  • Addressing PRD items that have surfaced

 

Records Team Weekly Update

Tuesday, July 19, 2016

Meeting Outcomes:

  • COMPLETED:
    • Optometry appointments
    • MIDS appointments
    • General timeline for Slate implantation for SSALL
    • Coordinated SR Batch processes 
    • OR email processing on behalf of UHS
  •  Time Conflict Automation:
    • Message generation
    • Enrollment processing
    • CS error message update
    • General communication to students
    • ... and error report ready
  • Time Conflict Error report provided to Production Support
  • Spec lite for update to QBU Grade Roster process
  • Initial process flow for Grading
  • Five BPG’s ready for PO review (status changed on CalShare)

 

Admissions Team Weekly Update

Tuesday, July 12, 2016

Decisions:

  • SAIT representatives will not be in attendance at next business partner meeting.
  • New SME for Advanced Placement Exam load and management. In order to minimize delay in matching AP scores to new admits, OUA will request that students provide AP ID via Slate form
  • OUA will not be managing the review of awarded course credit based upon Course Limitations, with the exception of Recruited and Committed Athletes--
  • Update Jira Future GoLive tickets with AD process improvement issues

Meeting Outcomes:

  • Summer Sessions 2017 meeting: still need to add estimated hours
  • Finalization and Matriculation processes scheduled in QAT, awaiting testing. Will move to PRD next week.

 

Student Financials Team Weekly Update

Tuesday, July 12, 2016

Meeting Outcomes:

  • Continued progress on “status and holds” card in CalCentral as it relates to CNP.
  • UAT testing ENF in CalCentral; successful and ready for GL5.6d.
  • UAT tested multi student delegate issue; successful and ready for GL5.6d.
  • SF created/updated 100+ item types in PRD for RSSP; next step for RSSP to confirm data mapping from StarRez/Universe to CS. Additional testing to occur next week of RSSP adjustments.
  • Approved PRD access requests for SF view cust accts.
  • Sent vendor file to BFS from BCSPRD; EFT application will be activated this week to process 303 student EFT enrollments.
  • SF analyst working with PayMode for homebanking efforts.
  • Project coordinator assisted SF team with JIRA clean-up.
  • SF analyst completed validation of PDST tuition calculation.
  • SF analyst continues to set up waiver configuration in QAT and PRD.
  • SFSCI reviewing FA item types (over 1k in CFG) to be migrated to QAT so UAT can begin.
  • SFSCI working with developer on refund to credit card process.
  • SFSCI updated output XML to H1 for bills (to correct sorting per partner; needs to sort by posted date then by due date).
  • SFSCI working with developer on refund reversals from BFS.
  • SFSCI recreated all communication data in PRD (FYI – other modules used PRD as gold environment so when SF migration occurred from CFG/QAT to PRD it overwrote other modules communications).
  • Cobol error with invoking t-calc; SFSCI working with technical teams to correct.
  • SF analyst creating vouchers in QAT for BFS testing.
  • SF analyst reviewing study agreements for new tuition items.
  • Participated in daily 8:00 am scrums to address any blockers, bugs, issues, etc.
  • SF providing input to External Award functionality. Partner expressed concern for the need to minimize end users ability to select charge priorities when using tool where appropriate. Sent concerns to PMO. SF SCI is reviewing FA item types for new tool.
  • SF team is preparing for GL6 functionality, identifying UAT testers, scripts/scenarios and security.

 

Records Team Weekly Update

Tuesday, July 12, 2016
Decisions:
  • Faculty Grading
    • Short term decision to use classic or LMS APIs for integration with CalCentral
    • Working on a longer term recommendation for leadership/ESC review
    • Partnership of OR, UX, Tech, SR, Leadership
    • Decision makers: SR, OR and CalCentral
 
Meeting Outcomes:
  • Data updates to support cross team conversions
  • Continued updates to student's CPP - Plan changes
  • Updates to GE Breadth assignment 
  • SpecLite completed for Test Credit Unpost
  • Requested modification for batch enrollment verification processing
  • Started BPG for Transfer Student processing - will be a cross module document
  • Security access assignments
  • Time Conflicts resolutions
  • Set-up Welcome to Slate meeting
  • Transfer student level overrides applied in PRD
  • Spec Lite for QBU Action to remove level overrides initial run through of grading functionality with OR

 

Financial Aid Team Weekly Update

Tuesday, July 12, 2016

Meeting Outcomes:

  • Award Entry (DSAS replacement) testing: successfully disbursed award in QAT and it appeared it SF module as expected

 

Admissions Team Weekly Updates

Tuesday, July 5, 2016
Decisions:
  • Agreed on using QBU to over ride lower credit reporting for transfer juniors. 
  • Met with SF, FA and decided on workaround to solve FA repackaging errors for Transfer Juniors.
 
Meeting Outcomes:
  • Outstanding action item: configuration of new majors in CS
  • Finalization queries have been completed and validated
  • Review DD2 and determine if GL 7 is satisfying DD2 requirements
  • Develop Workflow Visios for knowledge transfer
  • FASO needs all Homeschooled and GED students identified in CS on Ext ED pages (no degree needed) for ATB processing

 

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